Terms and Conditions
Last updated: September 4, 2026
This is the general rental agreement that accompanies every reservation with Party Bus Rentals Fort Worth. We publish it in full so you can read it before you request a quote. For a plain-language explanation of the same rules, see the rider policies page.
What are the key terms?
A 50% deposit and signed contract reserve the vehicle; all deposits are non-refundable. The balance is due 7 to 14 days before the event and must be paid before the group boards; events within 7 days are paid in full. 4-hour minimum on Friday and Saturday nights; 3 hours on select non-prime dates; 6 hours on prom Saturdays (March–May). Cancellations within 7 days are a 100% fee. Overtime starts 15 minutes past the scheduled end and is only possible if prearranged and the vehicle is free. The person signing must be 21 or older.
- $250 sanitation fee per vomit, spill, excessive trash, or food occurrence
- $250 per smoking occurrence · $350 glitter cleanup
- $100 per carpet or seat burn · $250 roof exit damage
- Full refund if we cannot service the event
General Rental Agreement
1. Deposits, Balances, and Capacity
All deposits are non-refundable. All balances must be paid before the client enters the vehicle. Vehicles cannot be loaded beyond seating capacity.
2. Mechanical Issues and Service Guarantee
In the unlikely event of a mechanical breakdown while on charter, we will do everything we can to provide a replacement vehicle. We are proactive about covering trips. If we are not able to service the event, a full refund will be given. No refunds are given if the radio or lights do not perform in a vehicle.
We are committed to safe and secure transportation. An affiliate network of companies may be used to accommodate transportation needs.
3. Damage and Cleaning Fees
The client assumes full financial liability for any damage to the vehicle caused during the rental by them or any member of their party.
- $100 — Each carpet or seat burn
- $250 — Sanitation fee per occurrence of vomit, spills, excessive trash, or food
- $250 — Damage to or opening of the emergency roof exit
- $250 — Sanitation fee per smoking occurrence
- $350 — Glitter cleanup
4. Conduct, Alcohol, and Minors
Drug use is prohibited by law. The driver may terminate the run without refund for blatant indiscretion by the client or guests. Any fines are paid by the customer.
Alcohol is not allowed on any vehicle with minors onboard unless a parent or legal guardian is present. If alcohol is found with underage guests, or the driver suspects underage drinking, the driver will stop the run immediately with no refund.
No large backpacks are allowed on prom, homecoming, or underage events unless a parent or legal guardian is present.
It is illegal to stand through the emergency exit in the roof. Smoking is not permitted in any vehicle. No glitter of any kind is allowed.
5. Overtime
Overtime applies after the first 15 minutes beyond the prearranged time on the run sheet and is only allowed if prearranged with the driver. Extra time may not be available because of other reservations. Overtime is charged at the hourly rate on the run sheet. For all-inclusive rates, that rate is the total divided by the number of reserved hours.
6. Delays, Acts of God, and Lost Items
We are not responsible for delays or termination due to acts of God, including unsafe road conditions, weather, accidents, terrorist activities, or civil unrest.
We are not responsible for articles left in the vehicle.
7. Cancellations and Rescheduling
All cancellations must be made between 8:00 AM and 8:00 PM and must be in writing. Cancellations within 7 days of the reservation are a 100% cancellation fee and non-refundable. Cancellations outside of 7 days may, at management discretion, allow the deposit to be used as a credit toward a future reservation. Special event dates are a 100% cancellation fee and non-refundable. Any reschedule or credit outside of 7 days must be approved in writing by management.
Trip charges and additional fees are estimated and subject to final audit after the reservation for overtime, damages, or cleaning fees if applicable.
8. Airport Pickups
Airport arrivals have 30 minutes to pick up luggage and meet the driver. If more time is needed, it should be booked in advance. After 30 minutes with no contact, the reservation is a no-show. For missed or delayed flights, customers must call as soon as possible. Last-minute notice at pickup time may still be treated as a no-show and charged in full.
9. Agreement
The person signing confirms they have read and agree to these terms and are 21 years of age or older.
Reservation, Payment, and Minimums
Quotes. A quote is not a reservation. Your date is only locked in once we receive the signed contract and deposit. Popular Fort Worth Saturdays are often reserved weeks ahead.
Deposit and balance. 50% deposit to reserve the vehicle and date. Balance due 7 to 14 days before the event. Events booked within 7 days of the date are paid in full at booking. Credit or debit card is standard. Other options may be available depending on the vehicle and date. The cardholder completes ID and card verification during the contract process.
Minimum hours. Friday and Saturday night rentals carry a 4-hour minimum. Sunday through Thursday, and Friday or Saturday pickups before 5 PM, can qualify for a 3-hour minimum on select vehicles. Saturdays in March, April, and May are prom dates in Fort Worth and carry a 6-hour minimum for every event type on those days. You can always book more hours than the minimum.
What the rate includes. Every quote from Party Bus Rentals Fort Worth is all-inclusive: the vehicle, a professional driver, fuel, insurance, taxes, and driver gratuity are in the number you receive. There are no fuel surcharges or tip add-ons on the night of your event. Extra hours or long-distance mileage are only added when you request them.
Extra hours and distance. Additional time is billed by the hour for the vehicle you booked. If a package price is quoted, the hourly rate is the quoted total divided by the quoted hours unless a specific extra-hour rate is listed. Trips beyond roughly 30 miles from Fort Worth or out of state may price differently because of mileage and travel time. Bookings over about 12 hours typically require driver lodging or a second driver.
Vehicle changes. Upgrades and downgrades after a reservation are often not possible because other vehicles book. Confirm group size before signing; vehicles cannot be loaded beyond seating capacity.
Who may sign. The person signing the contract must be 21 or older. There is no age restriction on who may ride.
Website Use and Communications
Website. Content on https://partybusrentalsfortworth.com is provided for planning and booking group transportation in the Fort Worth area. Vehicle photos are representative of the vehicle class; current photos of a specific vehicle are available on request before you sign.
Communications. When you submit a quote request you agree that Party Bus Rentals Fort Worth may contact you by call, text, and email about your quote, booking, or requested transportation services. Consent is not required to purchase. Message and data rates may apply, message frequency varies, and you can reply STOP to opt out or HELP for help. Promotional messages are sent only if you separately opt in.
Service issues. Report any concern about a trip as soon as possible by calling or texting (214) 945-0983 or emailing info@partybusrentalsfortworth.com. Trip charges and additional fees are subject to final audit after the reservation for overtime, damages, or cleaning fees if applicable.
Governing law. These terms are governed by the laws of the State of Texas. Any dispute is subject to the jurisdiction of the courts of Tarrant County, Texas.
Contact. Party Bus Rentals Fort Worth, Fort Worth, TX. Phone and text: (214) 945-0983. Email: info@partybusrentalsfortworth.com.